recapbutler
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For agencies and consultancies · early access

The meeting ends.The work begins.

RecapButler listens to your client calls, extracts the decisions, action items and approval status, and touches nothing in your CRM until you approve.

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Founding spots go to a first cohort of agencies.

Transcript

…so let's lock the revised scope and move the launch to the 24th.▍

Approval trayToday · 42 min

Atlas Kahve · Rebrand kickoff

Decision

Launch moved to the 24th; revised scope confirmed by the client.

Approved by you · 14:32 · written to CRM

Approved
ActionDeniz · due Thursday

Send the revised scope PDF to Amelia for sign-off.

ApproveEditDiscard
Client status

Homepage concept: revision requested.

Write approvedNothing moves without you
app.recapbutler.com
The RecapButler approval tray with pending suggestion cards

The tray, exactly as your team sees it. Sample data, real product.

What your butler does

Everything a client relationship produces, in one tray.

The tray

Every suggestion from every call waits as a card. Approve, edit or discard; keyboard-first.

DecisionLaunch moved to the 24th, scope confirmed.

approve · a edit · e discard · d

Client approvals

One signed link per recap. Clients approve deliverables without an account.

recapbutler.com/r/…awaiting approval

Client memory

What each client pays attention to, what they ask of you, and how the relationship feels, meeting after meeting.

Language-based signals from what was said. Never voice or face.

Friday digest

One quiet page per client: decisions made, work shipped, approvals still open.

Friday · 10 items queued

MCP-native

Your meeting ledger, queryable by your own AI agents.

connect("recapbutler/mcp")

Decisions die in the meeting. Every call produces work: a revised scope, an approval left hanging, a task someone swore to own. By Friday, none of it lives in your CRM.

Listens. Prepares. Writes.

Listens

Works from the transcript of your Google Meet call, captured with the tools you already use. The visible bot, a polite guest with a name and an avatar, is rolling out during early access.

Prepares

Extracts decisions, action items, and where each deliverable stands with your client.

Writes

After your approval, updates your CRM, your task list, and the audit trail.

AI suggests. You approve.

Every suggestion arrives as a card you can approve, edit, or discard. Nothing leaves the tray without your sign-off.

Every write is traceable: who approved it, when, and what it changed.

Transcript

…so let's lock the revised scope and move the launch to the 24th.▍

Suggestion · Decision

Launch moved to the 24th, revised scope confirmed by client.

Approve
CRMAcme · launch date updated · audit logged

Built for the client dance.

RecapButler tracks the state your deliverables are actually in, across every meeting.

  1. Draft presented
  2. Awaiting approval
  3. Revision requested
  4. Approved

You track less. You own more.

Your butler tracks

  • Decisions, made in every client call, down to the minute they happened.
  • Deliverable states, draft presented, awaiting approval, revision requested, approved.
  • Open asks, what each client is actually asking of you, said or between the lines.
  • Relationship signals, how each account feels, read from language only.

You own

  • An approval tray: nothing is written anywhere until you say so.
  • A client memory: attention points and asks that compound meeting after meeting.
  • An audit trail: who approved what, when, and what it changed.
  • A Friday digest: one page per client, ready to forward.

One page per client, weekly.

A quiet digest of decisions made, work shipped, and approvals still on the table.

Atlas Kahve

Week 29 · one page

  • 2 decisions filed to the CRM
  • 3 actions assigned, 1 already done
  • 1 approval still on the table

Meetings, served.

Your data, served properly.

  • Built for GDPR and KVKK, with EU data residency.
  • Your conversations are never used to train models.
  • Self-hosting for enterprise teams is on the roadmap.

Refined on 322 real meetings.

We built RecapButler inside our own agency, because we kept losing decisions. No logo wall yet: just the mechanism, working.

Questions, answered.

Does a bot join my calls?
Not yet. During early access, RecapButler works from transcripts you already have, imported or uploaded. When the bot arrives it will join visibly, with a name and an avatar; we will never record in secret.
Which platforms are supported?
Google Meet is first in line; Zoom and Microsoft Teams follow on the roadmap. Today, early access works from the transcripts you already have.
Where does my data live?
In the EU (Frankfurt), encrypted. Built for GDPR and KVKK. Self-hosting for Enterprise plans is on the roadmap.
How is this different from a notetaker?
Notetakers hand you a transcript. RecapButler hands you the finished follow-through: decisions filed, tasks assigned, CRM updated, each one approved by you.
What does it cost?
Free during early access. Founding agencies keep a discount when pricing starts.

Early access is open.

First seats go to agencies that live in client meetings.