How it works
From conversation to finished follow-through.
RecapButler sits between your client meetings and your systems of record. It listens, prepares, and writes, in that order, and it never skips the part where you say yes.
Listens. Prepares. Writes.
01
Listens
RecapButler works from the transcript of your Google Meet call. During early access you bring the transcript, imported or uploaded; the visible bot, with a name and an avatar everyone on the call can see, is rolling out to the first cohort. Either way it takes the transcript and nothing else: no screen, no camera, no secret recording.
Transcript only · visible by design
02
Prepares
From the transcript it extracts what actually matters to an agency: decisions made, action items with owners, and where each deliverable stands with your client. Each finding becomes a card in your approval tray.
Decisions · actions · approval status
03
Writes
Only after you approve does anything leave the tray. Approved cards update your CRM, your task list, and the audit trail. Until then, RecapButler has touched nothing.
CRM · tasks · audit trail
The approval tray
Every suggestion waits for you.
After each meeting, RecapButler presents its findings as cards. For every card you have exactly three moves. There is no fourth option where the software acts on its own.
Transcript
…so let's lock the revised scope and move the launch to the 24th.▍
Suggestion · Decision
Launch moved to the 24th, revised scope confirmed by client.
Approve
The card is correct. One click, and RecapButler writes it to your CRM and task list, with your name on the approval.
Edit
Close, but not quite. Adjust the wording, the owner, or the date before it goes anywhere. Your edit is what gets written.
Discard
Not useful, or simply wrong. Discarded cards are dropped and nothing is written. The butler does not argue.
The agency state machine
Deliverables move the way clients actually move.
Agency work is not done or not-done. A deliverable is presented, waited on, revised, and finally approved, often across several meetings. RecapButler tracks that dance explicitly.
- Draft presented
You showed the work. The clock starts.
- Awaiting approval
The client is thinking. RecapButler remembers, so you do not have to.
- Revision requested
Changes were asked for. The request is captured verbatim, with who asked and when.
- Approved
Signed off. The state, the date, and the words used are all on record.
The audit trail is a feature, not a log file.
When a client asks who approved the scope change, you should not be searching your inbox. Every write RecapButler makes carries its full provenance.
- Who approved it, and when.
- What it changed, field by field.
- Which meeting, and which moment in the transcript, it came from.
One page per client, weekly.
Every week, each client gets a quiet single page: decisions made, work shipped, approvals still on the table. Written from approved records, not from guesses.
Where it plugs in.
We would rather support one platform properly than five badly.
- Google Meet
- First. Transcript import is live today; the visible bot is rolling out in early access.
- Zoom
- On the roadmap
- Microsoft Teams
- On the roadmap
That is the honest list. When Zoom and Teams ship, you will read it here first.